Senior Secretary / PA in UK (Work Permit Available)

Job Details

Company: NHS Jobs

Job Location: Eastbourne, BN23 8AS, UK

Job Type: Full Time Permanent

Salary: £10.00 to £20.00 an hour Dependent on experience

Education:

• General

Experience

1-2 years of Experience

Job Description

We are currently seeking an experienced and highly organized Senior Secretary / Personal Assistant to join our team. This role requires exceptional administrative and organizational skills to provide efficient support to senior executives and contribute to the smooth functioning of our organization. As a Senior Secretary / PA, you will play a critical role in managing schedules, coordinating meetings, handling confidential information, and ensuring effective communication within the organization. This position is open to candidates with a valid work permit in the United Kingdom.

Responsibilities:

1. Act as the primary point of contact for senior executives, managing their calendars, appointments, and travel arrangements.
2. Coordinate and schedule meetings, conferences, and other business events, ensuring all logistical arrangements are in place.
3. Prepare agendas, take minutes, and distribute meeting materials for senior-level meetings.
4. Screen and prioritize incoming communications, including emails, phone calls, and mail, and handle them promptly and professionally.
5. Manage confidential and sensitive information with discretion and maintain a high level of confidentiality at all times.
6. Draft, proofread, and format documents, correspondence, reports, and presentations with accuracy and attention to detail.
7. Conduct research and compile data for various projects, reports, and presentations as required.
8. Assist in the preparation and coordination of executive-level presentations, reports, and other materials.
9. Prepare and submit expense reports, invoices, and other financial documentation.
10. Liaise with internal and external stakeholders, including clients, vendors, and colleagues, to ensure effective communication and coordination.

Requirements:

1. Proven experience as a Senior Secretary, Executive Assistant, or Personal Assistant supporting senior-level executives.
2. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
3. Strong verbal and written communication skills, with a high level of professionalism and attention to detail.
4. Proficient in using standard office software and applications, including Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
5. Ability to handle sensitive and confidential information with integrity and maintain a high level of discretion.
6. Excellent interpersonal skills, with the ability to build and maintain positive relationships with stakeholders at all levels.
7. Flexibility and adaptability to changing priorities and deadlines.
8. Proactive and resourceful approach to problem-solving and ability to anticipate needs.
9. Strong organizational skills, including file management, record keeping, and document control.
10. Valid work permit allowing employment in the United Kingdom.

We offer a competitive salary and benefits package, as well as a dynamic and supportive work environment. If you have the required skills and experience and are seeking a challenging role as a Senior Secretary / Personal Assistant, we invite you to apply for this position.

To apply, please submit your resume and a cover letter outlining your relevant experience and explaining why you are interested in this opportunity.

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