Administrative Assistant (with Temporary Resident Visa)

Job Title: Administrative Assistant (with Temporary Resident Visa)
Hiring Company: SMQ Innovative Technology Ltd
Location: Richmond, British Columbia (BC), Canada
Employment Type: Full-Time, Permanent
Salary: 25.00–28.00 per hour / 40 hours per week
Visa Sponsorship: Supported under Canada’s Temporary Foreign Worker Program (TFWP) via LMIA

SMQ Innovative Technology Ltd is a forward-thinking company specializing in advanced technology solutions for industries such as healthcare, logistics, and manufacturing. Based in Richmond, BC—a vibrant city known for its cultural diversity and proximity to Vancouver—we pride ourselves on innovation, sustainability, and excellence. Our team is dedicated to delivering cutting-edge products and services that drive efficiency and growth for our clients.

As an LMIA-approved employer, we are committed to fostering a diverse and inclusive workplace. We welcome international talent to join our team and contribute to our mission of technological advancement.

The Role: Administrative Assistant

We’re seeking a highly organized and proactive Administrative Assistant to support our operations team. This role is ideal for someone with excellent communication skills, attention to detail, and a passion for providing exceptional administrative support. You’ll play a key role in ensuring the smooth functioning of our office and contributing to the success of our projects.

Why this role matters:

Ensure seamless office operations, from scheduling to document management.
Support senior staff and project teams, enabling them to focus on strategic goals.
Grow your career in Canada’s thriving tech industry with visa sponsorship and relocation support.

Visa Sponsorship:

SMQ Innovative Technology Ltd holds LMIA approval to hire foreign workers under Canada’s Temporary Foreign Worker Program (TFWP). We assist with:
LMIA-supported work permits and visa applications.
Guidance on relocation logistics, including housing and community integration.
Compliance with Canadian labor and safety regulations.

Key Responsibilities

Office Administration

Manage schedules, appointments, and travel arrangements for senior staff.
Answer and direct phone calls, emails, and other correspondence.
Maintain office supplies and equipment, placing orders as needed.

Document Management

Prepare, format, and proofread reports, presentations, and other documents.
Organize and maintain filing systems, both physical and digital.
Ensure confidentiality and security of sensitive information.

Meeting Coordination

Schedule and coordinate meetings, including preparing agendas and taking minutes.
Arrange catering, equipment, and other logistics for meetings and events.
Follow up on action items and ensure timely completion.

Financial Administration

Assist with invoicing, expense tracking, and budget monitoring.
Process payroll and maintain employee records.
Liaise with the finance team to resolve any discrepancies.

Client & Vendor Relations

Serve as the first point of contact for clients and vendors, providing excellent customer service.
Coordinate with external partners to ensure smooth project execution.
Maintain positive relationships with stakeholders through professional communication.

What We’re Looking For

Essential Skills & Experience

Education: Post-secondary diploma or degree in business administration, office management, or a related field.
Experience: 2–3 years in an administrative or office support role.
Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management software.
Language: Fluency in English (verbal/written).

Personal Suitability:

Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.

Desirable Qualifications

Experience in the technology or manufacturing sector.
Knowledge of accounting software (e.g., QuickBooks).
Multilingual skills to support Richmond’s diverse community (e.g., Mandarin, Punjabi).

Why Join SMQ Innovative Technology Ltd?

Benefits & Culture

luding extended health coverage.
Career Growth: Training in advanced office technologies and leadership development.
Work-Life Balance: Consistent daytime shifts with weekends off.

Life in Richmond, BC

Cultural Diversity: A vibrant community with a rich blend of cultures and cuisines.
Affordable Living: Lower cost of living compared to downtown Vancouver, with diverse housing options.
Recreation: Explore nearby parks, shopping centers, and cultural attractions.