Project Administrator with Visa Sponsorship

Job Title: Project Administrator with Visa Sponsorship
Hiring Company: Hays Specialist Recruitment
Location: City of London, London, EC2V 6DN, United Kingdom
Employment Type: Full-Time, Permanent
Salary Range: £28,000–£32,000 per annum (dependent on experience)

Hays Specialist Recruitment is a global leader in workforce solutions, connecting skilled professionals with top employers across industries. With over 50 years of expertise, we operate in 33 countries, offering recruitment services in sectors like IT, finance, construction, and engineering. Our London office, located in the heart of the City, is a hub for innovation and excellence, serving clients ranging from startups to multinational corporations.

As part of our commitment to diversity and global talent, we’re expanding our team and offering visa sponsorship for this role. Join us and be part of a company that values collaboration, integrity, and professional growth.

The Role: Project Administrator

We’re seeking a highly organised and proactive Project Administrator to support our project management team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and has a keen eye for detail. You’ll play a key role in ensuring the smooth execution of projects, from planning and coordination to documentation and reporting.

Why this role matters:

• Ensure seamless project delivery by providing essential administrative and logistical support.
• Act as the central point of contact for project teams, clients, and stakeholders.
• Contribute to Hays’ reputation for excellence by maintaining high standards of organisation and communication.

Visa Sponsorship:

Hays Specialist Recruitment is proud to sponsor skilled workers under the UK’s Skilled Worker Visa program. We provide comprehensive relocation support, including visa guidance, temporary accommodation assistance, and help settling into London’s vibrant community.

Key Responsibilities

Project Coordination

• Schedule and organise project meetings, including preparing agendas, taking minutes, and tracking action items.
• Maintain project calendars, ensuring deadlines and milestones are met.
• Coordinate resources, equipment, and materials for project teams.

Documentation & Reporting

• Prepare and distribute project documentation, including plans, reports, and presentations.
• Maintain accurate records of project activities, budgets, and risks using project management tools (e.g., MS Project, Trello).
• Assist in the preparation of progress reports for clients and senior management.
• Communication & Stakeholder Management
  Act as the primary point of contact for project teams, clients, and external partners.
• Respond to inquiries and resolve issues promptly, ensuring a high level of customer satisfaction.
• Facilitate effective communication between team members and stakeholders.

Financial Administration

• Track project expenses and process invoices, ensuring accuracy and compliance with budgets.
• Assist in the preparation of financial reports and forecasts.
• Liaise with the finance team to resolve any billing or payment issues.

Process Improvement

• Identify opportunities to streamline administrative processes and improve efficiency.
• Implement best practices for project documentation and record-keeping.
• Support the adoption of new tools and technologies to enhance project delivery.

What We’re Looking For

Essential Skills & Experience

• Experience: 2+ years in project administration, office management, or a similar role.
• Organisation: Exceptional time management and ability to prioritise multiple tasks.
• Communication: Strong written and verbal skills for liaising with diverse stakeholders.
• Tech Savvy: Proficiency in Microsoft Office (Excel, Word, PowerPoint) and project management software.
• Attention to Detail: A meticulous approach to documentation and reporting.

Desirable Qualifications

• Certification in project management (e.g., PRINCE2, Agile).
• Experience in the recruitment or professional services sector.
• Knowledge of financial administration and budgeting.

Why Join Hays Specialist Recruitment?

Impactful Work

• Support high-profile projects that shape the future of recruitment and workforce solutions.
• Collaborate with industry leaders and innovative teams.

Benefits & Culture

• Salary & Bonuses: Competitive pay + performance-based annual bonus (up to 10%).
• Flexibility: Hybrid working (3 days office-based, 2 remote) + flexible hours.
• Development: Funded training (e.g., project management certifications, leadership programs).
• Pension: 5% employer contribution.
• Wellbeing: Free access to mental health apps (e.g., Headspace) and discounted gym memberships.
• Perks: Retail discounts, cycle-to-work scheme, and social events (summer BBQs, charity fundraisers).

Life in the City of London

• Global Hub: Work in one of the world’s most dynamic business districts, surrounded by iconic landmarks.
• Culture & Entertainment: Explore the Tower of London, St. Paul’s Cathedral, and West End theatres.
• Connectivity: Excellent transport links, including Tube, Overground, and national rail services.

Application Process

• Submit Your CV and Cover Letter: Highlight your administrative experience and passion for project coordination.
• Phone Screening: A 20-minute chat with our HR team about your experience and visa needs.
• Practical Assessment: Short task (e.g., organising a project timeline or drafting a meeting agenda).
• Interview: Discuss your approach to project administration with the hiring manager.
• Offer & Relocation: Visa sponsorship and relocation plan confirmed within 3–4 weeks.

Contact:
Emily Carter, Project Management Lead
Email: careers.projects@hays.com
Phone: +44 (0)20 7220 1200

Address:
Hays Specialist Recruitment
20 Triton Street, Regent’s Place
City of London, EC2V 6DN
United Kingdom